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Mileage reimbursement calculator

Enter the miles you drove and what for. You’ll see the amount at the IRS standard mileage rate, and how much of it your fuel actually used.

miles

Only the miles for the purpose below, not your regular commute.

The IRS raised the 2026 rates on July 1, so the date of the drive matters.

Compare with fuel (optional)

MPG
$/ gallon
At the IRS standard rate$190.00
Rate76¢ / mi
Fuel you burned$42.84
Left over for wear, tires, insurance and value loss$147.16

250 business miles, July 1 to Dec 31, 2026.

IRS standard mileage rates

The IRS sets these rates for using a personal vehicle. In 2026 it raised the business and medical rates partway through the year, citing higher fuel prices, so miles driven from July 1 use the new rates.

PeriodBusinessMedicalMilitary movingCharity work
July 1 to Dec 31, 202676¢23.5¢23.5¢14¢
Jan 1 to June 30, 202672.5¢20.5¢20.5¢14¢
202570¢21¢21¢14¢
202467¢21¢21¢14¢

Rates in cents per mile from the IRS standard mileage rates page. The charity rate is set by law and hasn’t changed in years.

How the amount is worked out

Amount = miles × rate per mile

For example, 300 business miles driven in August 2026 come to 300 × 76¢ = $228.00. The rate is meant to cover more than fuel: it also stands in for maintenance, tires, insurance, registration and the value your car loses, which is why the calculator shows how much is left once fuel is paid for.

Who uses which rate

  • Employers often reimburse employees at the business rate. They aren’t required to use it, but reimbursement at or below it under an accountable plan is generally not taxable income for the employee.
  • Self-employed people, including rideshare and delivery drivers, can generally deduct business miles at the standard rate instead of tracking actual car expenses.
  • Most employees who aren’t reimbursed can’t deduct those miles on their federal return. A few groups, such as Armed Forces reservists, have exceptions.
  • Medical miles count toward medical expenses if you itemize, and charity miles apply to driving you do as a volunteer for a qualified charity.
  • Moving miles apply only to active-duty members of the military moving under orders.

Common questions

What records do I need?

Keep a log made at the time: the date, where you went, the business purpose and the miles. Odometer readings or a mileage app both work. A total written down at the end of the year is much weaker if you’re ever asked.

Does my commute count?

Generally no. Driving between home and your regular workplace is commuting, not business mileage. Trips from work to a client, a job site or another office usually do count.

Can I use actual expenses instead of the rate?

Self-employed people can choose to deduct actual costs, such as fuel, repairs, insurance and depreciation, instead of the standard rate, but there are rules about switching between the two methods. A tax professional can tell you which suits your situation.

Is the reimbursement enough to cover my costs?

That depends on your car. The calculator shows fuel separately; a large truck or an older car with high repair bills can cost more per mile than the rate, and a small efficient car usually less.

This calculator gives estimates for planning and isn’t tax advice. Tax rules depend on your situation; check with the IRS or a tax professional before filing.